The Ultimate Step-by-Step Guide to Healthcare Administration Careers

December 18, 2023

In the dynamic and ever-evolving landscape of the healthcare industry, a crucial and integral backbone ensures the smooth functioning of healthcare organizations and facilities. This indispensable facet is none other than healthcare administration. Spanning a wide range of responsibilities, healthcare administration plays a pivotal role in managing the complexities of modern healthcare systems, making it an indispensable field within the industry.

The Significance of Healthcare Administration

Healthcare administration, also known as healthcare management or healthcare leadership, involves planning, coordinating, and supervising the delivery of healthcare services. This field encompasses a diverse array of professionals who work behind the scenes to ensure the efficiency and effectiveness of healthcare organizations. From hospitals and clinics to nursing homes and public health agencies, healthcare administrators are at the forefront of decision-making processes that impact the quality of patient care.

In essence, healthcare administration provides the necessary infrastructure that allows healthcare professionals, including doctors, nurses, and support staff, to focus on their primary objective of delivering top-notch medical care to patients. This field brings together individuals with a passion for both healthcare and management, making it an ideal career path for those seeking to contribute to the well-being of society from a strategic and operational standpoint.

The Soaring Popularity and Demand

In recent years, the allure of a career in healthcare administration has grown exponentially, and with good reason. The ever-changing healthcare landscape, driven by advancements in medical technology, evolving patient needs, and complex regulatory requirements, has increased demand for skilled and adept healthcare administrators. These professionals possess the unique ability to navigate the challenges of this multifaceted industry while driving organizational growth and success.

Moreover, the aging population, coupled with the continuous expansion of healthcare services, has placed a premium on effective healthcare administration. As a result, the demand for qualified professionals with the expertise to optimize healthcare operations has surged to unprecedented levels.

It’s no wonder that we have seen a boom in the number of available healthcare administration jobs in recent years, and this demand is expected to continue rising. In fact, the U.S. Bureau of Labor Statistics projects employment opportunities for healthcare administrators to grow by 28% through this decade.

A career in healthcare administration presents a rewarding and promising journey for those seeking to impact the healthcare industry positively. As the demand for healthcare services continues to escalate, the significance of healthcare administration in driving efficient, patient-centric care becomes increasingly evident. Join us as we delve into the numerous options and opportunities this dynamic field offers aspiring professionals with a passion for healthcare and a knack for management.

What Is Healthcare Administration and What Do Healthcare Administrators Do?

Healthcare administration refers to the management of healthcare facilities such as hospitals, nursing homes, clinics, doctor’s offices, and outpatient care centers. Healthcare administrators typically oversee various aspects of the facilities’ operations, such as financial concerns, budgeting, allocation of resources, ensuring regulatory compliance, development and implementation of policies, personnel management, and more.

The medical, IT, community, human resources, and social services departments, as well as other teams within the organization, are connected by healthcare administrators who act as liaisons. They are responsible for creating a positive work environment, improving overall efficiency, and maintaining the quality of patient services and care.

Exploring Career Options in Healthcare Administration

This section will delve into the most popular and lucrative healthcare administration careers today.

Medical Records Manager

A medical records manager, also commonly referred to as a health information manager, is responsible for managing various aspects of a patient’s medical data.

Duties include:

  • Documenting a patient’s details and medical history.
  • Managing a clinical database.
  • Reviewing health records while complying with current privacy laws and ethical standards.

The national average salary for medical records managers is about $46,600 annually, with the top 10% of medical records managers earning over $74,000. According to the U.S. Bureau of Labor Statistics, employment opportunities are expected to grow by 7% through this decade, with about 14,900 new jobs opening up each year.

The minimum educational requirement to secure a medical records manager position is a bachelor’s degree in healthcare administration, while certain employers may also demand certifications in health information technology.

Clinic Administrator

Clinic administrators handle all managerial duties for clinics and small medical offices. They supervise the day-to-day operations, encompassing tasks like scheduling, account reviews, expense management, and organizing patient documentation and paperwork. A sound understanding of medical guidelines and healthcare policies is a must.

The average salary for clinic administrators and medical office managers in the U.S. is about $54,700 annually, and prospective candidates should have secured a bachelor’s degree in health administration.

Administrative assistant

Administrative assistants perform a wide variety of administrative tasks to provide support to managers, team members, and visitors. Duties depend on the specific needs of the organization and can include filing documents, scheduling appointments, filling out insurance forms, answering telephones, and making travel arrangements.

On average, administrative assistants earn about $37,200 annually, with the top 10% making over $48,000. BLS projects a 16% growth rate for employment opportunities through this decade, with an estimated 123,000 new job openings for administrative assistants annually. This position has no formal educational requirements beyond a high school diploma or equivalent certification.

Hospital CEO

A hospital CEO, also called the executive director or hospital president, oversees various managerial aspects of a hospital or healthcare facility. Duties include presiding over different hospital processes, including patient care, safety, quality, financial performance, and community relations.

The average annual salary for a Hospital CEO is about $158,000, and you will need a master’s degree in healthcare administration as well as some management and leadership work experience before you can qualify for this role.

Nursing Home Administrator

Nursing home or hospital administrators must possess business acumen in addition to healthcare industry knowledge. They are responsible for all a nursing home facility’s residents, staff, and core functions. Nursing home administrators craft management strategies, oversee senior staff, lead the various departments, manage finances, and ensure compliance with federal, state, and local regulations.

The average annual salary for a nursing home administrator is approximately $126,000, while earnings for highly experienced healthcare administrators can exceed $150,000.

The minimum education qualification required to apply for this position is a bachelor’s degree in healthcare administration or other healthcare-related fields. As this is a senior position requiring a wide variety of skills and know-how, some employers might need candidates also to have a Master of Healthcare Administration (MHA) degree and a few years of relevant experience.

Healthcare Program Manager

The program manager at a hospital or other medical facility oversees all the healthcare-related operations of the organization, such as ensuring that patients are assigned to the appropriate medical personnel and seeing to it that all staff and departments have the equipment and supplies they need to provide adequate healthcare services consistently.

The program manager is also responsible for managing compliance with all prevalent federal, state, and local laws across all departments. A bachelor’s degree in a healthcare-related field is the minimum educational qualification for this position, and program managers earn just over $100,000 per year on average.

Nurse Manager

Nurse managers, also referred to as nurse administrators,  oversee the workings of the nursing unit within a hospital or other healthcare facility. Their primary duties include crafting nursing staff schedules, interviewing new nurses, establishing operational procedures, and performing performance reviews.

Securing a nurse manager position is an advanced career step for experienced registered nurses. It requires the candidate to hold a Bachelor of Science in Nursing (BSN) degree, while most employers will probably also demand an MSN degree. Having an MBA is a helpful addition.

The average annual earnings of nurse managers in the U.S. is just over $100,000, with the most highly-qualified and experienced individuals earning up to $150,000 or more.

Training Manager

The training manager at a healthcare facility is responsible for crafting training programs and manuals and providing training to new as well as existing staff across all departments to ensure that they possess the necessary skills to execute their duties and responsibilities in compliance with established standards.

On average, training managers earn about $74,000 a year, and the minimum qualification for this position is a bachelor’s degree in education, human resources, business administration, or another relevant field.

Human Resources Manager

As in any business, the HR manager at a healthcare institution provides a link between the organization and its employees.

Duties include:

  • Onboarding and offboarding processes.
  • Initiating new procedures and policies for employees.
  • Managing salary budgets.
  • Establishing long-term objectives for the HR department.

The average national salary for HR managers is just over $126,000 per year, and the minimal qualification required to secure this position is a bachelor’s degree in healthcare administration or human resources.

Insurance Specialist

Insurance specialists at medical facilities help patients better understand their insurance plans and provide them with risk management advice. They liaise with health insurance providers, verify the coverage their clients and entitled to, process policy renewals, and more.

The average annual earnings of an insurance specialist are about $57,000, and the minimum qualification for this position is a two-year associate’s degree in a relevant field.

Reasons To Pursue a Career in Healthcare Administration

There are several benefits to pursuing a healthcare administration career, including:

  • Access to a wide variety of career paths
  • Excellent earning potential
  • Opportunities for career advancement
  • Favorable job outlook
  • Job security
  • Personal fulfillment


The significance of healthcare administration in ensuring the seamless functioning of healthcare organizations cannot be overstated, and the rising demand for skilled professionals further cements its importance.

If you find yourself intrigued by the prospect of a fulfilling career that combines your passion for healthcare and management, now is the perfect time to take the first steps toward your Healthcare Administration journey. Embrace the call to action and embark on a path that promises to challenge and reward you in equal measure.

One vital step to consider is exploring educational programs that can equip you with the knowledge and skills required to thrive in this dynamic field. A Master’s in Public Health Online (MPH) Degree, such as the one offered by The New England Institute Of Technology, can provide a comprehensive understanding of healthcare administration, allowing you to stand out in a competitive job market and excel in your career.


Is a career in healthcare administration worth it?

A career in healthcare administration is worth considering due to several compelling reasons. Firstly, it offers diverse job opportunities with the potential for career growth and higher earnings through a master’s degree. Moreover, the convenience of pursuing an online master’s degree in healthcare administration makes it accessible for many.

Healthcare administrators also have the opportunity to make a significant difference by improving care quality, organizational structure, and budget decisions. Additionally, with the projected 15% job growth in the healthcare field, this sector has ample opportunities.

Choosing healthcare administration allows individuals to contribute meaningfully to the industry without directly providing medical care, making it a fulfilling and impactful career path.

How can I advance my career in healthcare administration?

To advance your career in healthcare administration, focus on continuous education through advanced degrees or certifications. Specialize in specific areas like finance or human resources to become an expert. Network with professionals and seek leadership roles to demonstrate your capabilities.

Stay informed about industry trends and showcase your achievements in improving healthcare operations. By consistently developing your skills and seizing opportunities, you can propel your career forward in this dynamic field.

Can I get my healthcare administration degree online?

Yes, you can pursue a healthcare administration degree online through programs like the Master’s in Public Health Online (MPH) Degree offered by The New England Institute Of Technology. This online degree program provides a comprehensive understanding of healthcare administration, equipping you with the necessary skills to thrive in a competitive job market and excel in your career.

With the flexibility and convenience of online learning, you can pursue your educational goals while maintaining your current commitments. Embark on this enriching journey to become a proficient healthcare administrator and significantly impact the healthcare industry.